You can do this by creating a project called Communication and logging all time associated with Slack or your email to this project. Instead, opt for goals such as reducing the amount of time you spend on slack or your email during the week. Setting realistic goals is key – setting a goal to eradicate all distractions just isn’t very feasible. Recording what you want or intend to achieve is how you’ll measure how successful you actually are. There are four basic steps to running a time audit: Step 1: Write down your most important goals for the week Timely captures it all and puts it in a nice timeline for you to review. Using a tool such as Timely means that you can do all your work as normal without even thinking about writing down what you are doing, or starting and stopping timers, or whether you’re multitasking or not. Like the pen and paper technique, there is a lot of room for error with this method, plus, following a week or two, the time suck for completing this would be huge.If you use your computer to work from, your time audit and work will all be in the same place.You can use this template to get started: It’s essentially the same as the pen and paper method, but you note your time audit into Excel, Google Sheets or any other type of spreadsheet instead. You’ll have to remember to start and stop your timer or look at the clock.įor those that prefer to use their computer for everything, this is for you.It isn’t very accurate and will probably not take into account multitasking.You can use this method for tasks that do not involve using your computer.Pen and paper is the most accessible time audit method.Simply note down the start time, end time and what task you were doing, and you have your time audit. If you’re a fan of the old-school techniques, this one's for you. What tools do you need to run a time audit? Option 1: Pen and paper Once you have the information from your time audit, you can form realistic productivity goals, optimize your schedule, and remove low-value apps and tasks from your day. Ensure that you avoid completing a time audit during times when team members are on leave, when you’re going on vacation, or launching a new product, as your workload could look very different to your “standard” work day. Time audits should ideally take a few consecutive days to achieve a better idea of how you spend your time. It provides you with measurable, quantifiable results to identify the behaviors and processes you need to change. When you run a time audit, you’re finding out exactly what you do in a day, how long certain tasks take, what your biggest time sucks are and where you’re getting distracted. Too many meetings that can easily be emails. Spending too much time responding to Slack messages everyday.
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